Purchasing-Spending Level Guidance

Humble ISD Purchasing Levels and Requirements

#	Purchase Commitment Amount	Support Recommended	Additional Forms	RFP/CSP	Board Approval
1	Purchases with awarded vendors of approved cooperatives	One quote	Quote - must reference cooperative contract number	RFP - Processed by Cooperative	Required if single purchase of $25K or over $50K in an aggregate
2	Purchases $49,999 and below in the aggregate (by Commodity Code) with Non-Awarded Vendors	One quote	Quote - must reference cooperative contract number	Not required if commodity code is below $50,000	Not required under $50,000
3	Purchases over $50,000	Formal RFP required	District generated RFP	Required	Required
4	Sole Source Purchases (Approved by Purchasing prior to vendor completing affidavit)	One quote	Sole Source Affidavit or TEA Approved Letter	Not Required	Required if single purchase of $25K or over $50K in an aggregate

#	Purchase Commitment Amount	Support Recommended	Additional Forms	RFP/CSP	Board Approval
1	Purchases $10,000 and below in the aggregate (by Commodity Code) with Non-Awarded Vendors - Micro Purchases	One quote	Distribute micro purchases equitability among qualified suppliers	Not Required	Not Required
2	Purchases $10,001 to $49,999 in the aggregate (by Commodity Code) with Non-Awarded Vendors - Small Purchases	Three quotes	Obtain written quotes -Complete tabulation quote form and attach all the requisition	Not Required	Not Required unless it is a single purchase of $25,000 or more
3	Purchases $50,000 to $249,999	Formal RFP required	District generated RFP	Required	Required
4	Purchases over $250,000 with non-awarded vendor	Formal RFP required	Price and cost analysis required	Required	Required
5	Sole Source Purchases (Approved by Purchasing prior to vendor completing affidavit)	One quote	Sole Source Affidavit or TEA Approved Letter	Not Required	Required if single purchase of $25K or over $50K in an aggregate